RegistrationHow do I get a withheld class number? How do I get credit for graduate seminar? Department LibraryHow do I find a book in the department library? How do I check out a book from the department library? I need to get into a room How do I get a key to my lab or to the building? How do I get access to the department computer lab? How do I get access to the student study room? I locked myself out of my lab OR I need temporary access to a lab I don't have a key for. How can I get in? I need to buy something How do I order lab supplies from a company off-campus? How do I order a printer cartridge? How do I buy something from the physics stockroom? How do I buy something from the chemistry stockroom? How do I order a cylinder of gas? Office EquipmentI don't have a cell phone. How can I make a long distance call regarding my research? How can I use the copy machine? How can I use the fax machine? Forms and Deadlines When do I need to form my Supervisory Committee? All students are required to present a seminar. How do I arrange to present mine? When do I need to file for graduation? What do I need to do my last semester?
Registration- How do I get a withheld class number?
- Withheld class numbers are posted before each semester on the left side of the coat closet, between the department office doors.
- How do I get credit for seminar?
- Register either Fall or Spring semester each year. Attend 75% of (or a maximum of 22) seminars during both Fall and Spring semester. That's right, you must attend seminar during the semester you are not registered!
Make sure you sign the roll at each seminar you attend. If registered for Fall, you will receive a 'T' grade on your report card. You will receive your grade (Cr/NC) at the end of Spring semester. Seminars during the summer count for extra credit for the following academic year. Masters students need two years, or one full semester credit hour, of seminar(at 1/2 credit each). PhD students need three years or 1-1/2 semester credit hours.
I need to get into a room How do I get a key to my lab or to the building? Discuss with your advisor what rooms and buildings you will need keys to. Students are required to pay a key deposit of $5 for each key requested. Pay this at the Cashier window in the Student Services Building (north end of the first floor). Take the receipt to the department office. This deposit is refunded if you return your keys when you leave the university.To fill out a key request, the department office will need (a) your name, (b) your university ID number, (c) the key deposit receipt if you are a student, and (d) what keys you need. Sign the key request. Read the fine print saying "I will not lend this key." Take the request to your supervisor for an approval signature. Return the key request to the department office. It takes about a week for the keys to come after the request is turned in. Check your mailbox for a note saying the keys have arrived. See the department office to get the keys (signature required).How do I get access to the department computer lab? When you get your university ID, request a 'prox card.' This card contains a computer chip readable by a proximity scanner. Take your ID to the department office. The department office will authorize your card to provide access to the computer room. It is usually the Monday after your receive the card before it is activated. To unlock the door, hold your card near the reader by the door.How do I get access to the student study room? See the department office to get the code number for the electronic lock.I locked myself out of my lab OR I need temporary access to a lab I don't have a key for. How can I get in? See the department office to borrow a key. Return it as soon as possible. Special permission is needed to borrow a key longer than overnight.
I need to buy something How do I order lab supplies from a company off-campus? Fill out a Purchasing Request. This is available either online or in the department office. Fill in your name, the company you want to buy the supplies from, and what you want to buy (catalog numbers, description, price), and get your supervisor's signature. If a shipping preference is not given, standard ground shipping will be used. The state has contracts with VWR and Fisher Scientific, so it is usually cheaper to order from those companies. Ask the department office how to check contract pricing online. Return all invoices or receipts to the department office. How do I order a printer cartridge? Provide the department office with the number from the cartridge. You don't need to find a vendor. The department office will order it from their usual office supplier. Give the empty cartridge to the department office for recycling, along with all packaging (particularly the return shipping label). How do I buy something from the physics stockroom? Either: - Register online to make purchases (ask other students how this is done). This is the easiest way.
- At the beginning of the month, request a Campus Order for the Physics Stockroom from the department office. Provide the names of all people in your research group who will be permitted to make purchases on that project. Return the campus order copy to the department office.
How do I buy something from the chemistry stockroom? Find out who in your research group has the Chemistry Stockroom account number (and possibly account card) for your project. Use that number to make purchases at the Chemistry Stockroom. Return the campus order copy to the department office.How do I order a cylinder of gas? Ask the department office to order it for you. The information needed is (a) your name, (b) the project name or number, (c) the type and purity (regular or ultra-high purity) of gas needed, and number of cylinders (unless otherwise requested, size K cylinders are ordered), (d) where you want them delivered, and (e) if there are any empty cylinders to be picked up. There is a daily charge for cylinders, so please return empty cylinders promptly. Cylinders to be returned must be disconnected, their caps screwed on, and a note attached saying "empty" (or "MT" for short).
Department LibraryHow do I find a book in the department library? Books are shelved by call number. Some call numbers are Library of Congress numbers (by subject). Others were assigned in extremely broad categories as books were received, so these call numbers are not by subject.Check the library index either online or in the library cardfile and notebook. You may search by subject, title, or author. Make a note of the call number.Please note: the online index has many broken links. Unfortunately we haven't had time to redo the online index to fix them.If using the book in the library, reshelve it only if you remember exactly where on the shelves you got it from. Otherwise please leave it on the table.How do I check out a book from the department library? Remove the checkout card from the pocket in the back of the book. Fill in the date and your name. Give the card to the department office.I checked out a book from the department library. When do I need to return it? Books are due at the end of each semester or earlier if recalled. Return books to the department office for checkin.May I borrow a thesis? You may borrow a thesis from the department office overnight. If you need it longer than overnight, borrow a copy from the Marriott Library or obtain a copy from ProQuest.
Office EquipmentI don't have a cell phone. How can I make a long distance call regarding my research? Use the phone in the department office. Write your call in the long-distance book. Write down any directory assistance calls (even for local numbers).How can I use the copy machine? See the department office to get a Personal Identification Number (PIN) for the copy machine. You are permitted to choose your own number. The number will be five digits long, with the first digit being a '5'. To avoid duplications, restrictions on number selection include year of birth (no numbers between 1950 and the current year), repeated numbers (e.g., not 3333), numbers in sequence (e.g., not 2345), and phone extensions (e.g., not 8684). If you forget your number, ask the department staff for it. The department staff will give you a brief tutorial on how to operate the copy machine.How can I use the fax machine? Write the fax number you are calling in the fax log book. This is necessary for all calls except local or toll-free. You must write down directory assistance calls, because there is a charge for directory assistance. Fax cover sheets or fax sticky notes for the receiver's name are available. You may supply your own cover sheet if preferred.Insert your fax face down, top first, in the slot above the keypad. You may insert six to eight pages at a time. To fax to a university extension, dial the last five digits of the number. For local calls (within the Salt Lake Valley), dial 9 then the ten-digit fax number. For long distance within the U.S. or Canada, dial 9-1, the area code, and the fax number. For other countries, dial 9-011, then the country code and fax number. Check the number in the display. To correct errors in dialing, STOP/EXIT and redial. Press START.
Forms and Deadlines When do I need to form my Supervisory Committee? M.S. students should form their supervisory committee their second semester. Ph.D. students should form their supervisory committee within six months after they take the qualifying exam. Fill out the form "Request for Supervisory Committee," have your committee members sign it, and turn it in at the department office.All students are required to present a seminar. How do I arrange to present one? Talk to the professor in charge of seminar that semester to schedule it.When do I need to file for graduation? The semester before you expect to finish.What do I need to do my last semester? Early in the semester: - Check the Thesis Office calendar for deadlines on thesis submission.
- Inform the department office of any academic awards or honors you have received while at the university.
Middle of the semester: - If you plan to attend Convocation (the college's graduation ceremony), provide a brief biographical sketch to the department office.
- Make reservations (or get tickets) at the department office for yourself and any guests for the Convocation luncheon.
Before leaving the university: - Provide a photo of yourself to the department office, preferably in electronic form. It can be a snapshot of you doing something you enjoy, or a formal portrait shot, as you prefer. It appears in the alumni newsletter.
- Return all library books. Make sure you return books from the Marriott Library to Marriott, and books from the department library to the department.
- Turn your lab notebook in to your advisor.
- Properly dispose of all chemicals and samples from your research.
- Turn all keys in to the department office and get your key deposit refunded.
- Provide a forwarding address to the department office.
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